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The following consulting services roster procedures are established for use by the town pursuant to RCW 39.80.030:

(1) Consulting Services. Consulting services are professional services that have a primarily intellectual output or product and include architectural and engineering services as defined in RCW 39.80.020.

(2) Publication. At least once a year, MRSC shall, on behalf of the town, publish in a newspaper of general circulation within the municipality’s jurisdiction a notice of the existence of the consulting services roster and solicit the names of consultants for the consulting services roster. MRSC shall add responsible consultants to the consulting services roster at any time that a consultant completes the online application provided by MRSC, uploads a statement of qualifications, and meets minimum state requirements for roster listing.

(3) Review and Selection of the Statement of Qualifications Proposals. The town shall use the following process to select the most highly qualified architectural or engineering firm off of the consulting services roster to provide the required services:

(a) The town council shall establish criteria that the mayor, or their designee, must consider in evaluating architectural or engineering firms for a given project. Such criteria shall include a plan to ensure that minority- and women-owned firms and veteran-owned firms are afforded the maximum practicable opportunity to compete for and obtain public contracts for architectural or engineering services. The level of participation by minority- and women-owned firms and veteran-owned firms shall be consistent with their general availability within the jurisdiction of the town of Cathlamet;

(b) The mayor, or their designee, shall evaluate the written statements of qualifications and performance data on file with the town of Cathlamet at the time that architectural or engineering services are required;

(c) Such evaluations shall be based on the criteria established by the town council;

(d) The mayor, or their designee, shall conduct discussions with one or more firms regarding anticipated concepts and the relative utility of alternative methods of approach for furnishing the required services; and

(e) The firm deemed most highly qualified by the agency to do the project will be selected.

(4) Award.

(a) The town council considers the proposal received and awards the contract; or

(b) If the town council delegates the authority to award projects to the mayor of the town for consulting services costing less than or equal to $50,000, the mayor shall have the authority to award contracts for consulting services without town council approval; provided, that the town council shall ratify the mayor’s approval at the next scheduled town council meeting by means of the consent agenda. For consulting services costing more than $50,000, the town council shall award all contracts for consulting services. (Res. 388 § 4, 2020)